I might also have to apply the “file name to title” script. I save files (PDF, Word, Text, Excel) directly to the relevant folder and then use the “Scan for new files” command to add them to the library. In my ReferenceArchive library, I created a minimum folder structure to facilitate accessing files from outside of EagleFiler (Articles, BookChapters, Books, ConferenceProceedings, JournalArticles, Magazines, Patents, Presentations, References, TechnicalReports, Theses, and UserManuals). Search for scientific journal articles using SciFinder, Web of Science, Google Scholar, etc.ĭownload, rename (full title of the journal article), and save as PDF to EagleFiler. This is my reference collecting workflow (given for journal articles - other searches are similar) it may be long and repetitive. I also like the fact that the developer, Michael Tsai, is always responsive to requests in the user forum. I did try using EagleFiler for email archiving, but because I use multiple machines plus an iPhone and now an iPad, I decided to setup my own IMAP server instead (Works great with MailTags). Tried Microsoft OneNote using Windows 7 and VMWare Fusion – good program but not for organizing files. I tried Together, Devonthink, Tagit, Leap – didn’t like them (personal taste). I have Circus Ponies’ Notebook and Aquaminds Notetaker – don’t use them. Instead I use Synk Pro 7 from for synchronizing libraries across machines. (essentially the additional layers of folders are needed to replace the tags, but with smart folders, I can have files grouped together that would never be filed in the same subfolder) Without EagleFiler, I would be using a much more extensive sub-folder organization system, and I do not want to go back to the bad old days of having dozens of nested folders. So to summarize, I use EagleFiler as an extension of the Finder and Spotlight (really the question that you were asking). In this case, I am really only using EagleFiler to “hold” my PDF journal articles and PDF textbooks, but what I like about this setup is that BibDesk will maintain a link to the PDF even if I use EagleFiler to move the file into a sub-folder. Right now this library is over 16GB, and it opens in about 2 seconds if EagleFiler is already running.įor my Reference library, I combine EagleFiler with BibDesk. My Software library is by far the largest in memory size because I store disk images (dmg, iso, exe) along with license files, instructions, and user manuals. If I need to remember how to codesign the new version of DavMail then I just open my Developer library and search for codesign – simple. The other libraries are used in a similar fashion. Now, I can quickly search to find the PDF of my last utility statement, and if I need to email it, I do not have to export the file from a proprietary database instead I just navigate through the Finder and attach it to the email. I maintain a minimum sub-folder hierarchy and rely on descriptive tags for organization. Obviously my classifications make sense to me, but to give you an idea, I keep all of my PDF receipts, order confirmations, and statements in the Commerce library. To organize my files, I use several EagleFiler libraries: CommerceArchive, DeveloperArchive, SoftwareArchive, ReferenceArchive, and ResearchArchive. I chose EagleFiler for two reasons: 1) Tags and 2) My files are not moved, renamed, encoded, or locked into a proprietary database format.
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